> For the complete documentation index, see [llms.txt](https://learn.goodhearttech.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://learn.goodhearttech.org/tech-recommendations/hardware/printers-and-scanners.md).

# Printers & Scanners

## General Recommendations

We recommend modern printers and scanners that allow for secure imaging to cloud services. For example, the model below can scan directly to cloud services like OneDrive, Google Drive, SharePoint, and any email address.

## Brother

![Brother printers for nonprofits](https://learn.goodhearttech.org/~gitbook/image?url=https%3A%2F%2Fdocs.goodhearttech.org%2Fpublic_photo%2F24\&width=768\&dpr=4\&quality=100\&sign=80ead0d07ff6f7b697c936db4cb8fa68c1bdc25b953c80883681e99ad057ff0b)

We recommend **Brother printers** because they’re reliable, cost-effective, and capable of handling most printing and scanning needs with ease.

* **Black & White:** [Brother HLL2395DW](https://www.amazon.com/gp/product/B0764NWFP8) - A dependable, cost-effective choice. Ink refills are available here.
* **Color:** [Brother MFC-L3720CDW](https://www.amazon.com/Brother-Color-Printer-Scanner-Copier/dp/B0CFCZWPFD/?th=1)  - A solid option for regular color printing, though color ink is pricier.

{% hint style="warning" %}
If you rarely print in color, stick with black and white and use a service like FedEx Office when color is needed. It’s more economical and avoids common issues with color printers.
{% endhint %}

## Scan to Email

When configuring scanning to email, it's important to consider security.  Always configure scanning according to the email provider's specifications, and use the highest recommended option.  

We highly recommend that [SMTP2Go](https://www.smtp2go.com/) be set up as an email relay and verified with DNS/DKIM for security and ease of use. 

<table data-view="cards"><thead><tr><th></th><th></th><th></th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td></td><td>Microsoft 365 Scan to Email Setup</td><td></td><td><a href="https://learn.microsoft.com/en-us/exchange/mail-flow-best-practices/how-to-set-up-a-multifunction-device-or-application-to-send-email-using-microsoft-365-or-office-365">https://learn.microsoft.com/en-us/exchange/mail-flow-best-practices/how-to-set-up-a-multifunction-device-or-application-to-send-email-using-microsoft-365-or-office-365</a></td></tr><tr><td></td><td>Google Workspace Scan to Email Setup</td><td></td><td><a href="https://support.google.com/a/answer/176600?hl=en">https://support.google.com/a/answer/176600?hl=en</a></td></tr></tbody></table>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://learn.goodhearttech.org/tech-recommendations/hardware/printers-and-scanners.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.