📄Email & Productivity Apps
Last updated
Last updated
Copyright © Good Heart Technology
These apps empower nonprofits with efficient digital tools. They facilitate seamless communication, enabling remote teamwork through email clients and collaboration platforms. Cloud storage services ensure secure file sharing, while word processing and spreadsheet applications enhance productivity. These solutions amplify nonprofit effectiveness, fostering streamlined operations, impactful outreach, and polished documentation through integrated spell-checking.
Microsoft 365 and Google Workspace are the leading productivity platforms nonprofits use worldwide. Both can be great for your nonprofit, but understanding your organization's needs and the pros & cons of each solution can help you make an informed decision on which to use.
Microsoft offers a plethora of free services for 501(c)(3) nonprofits:
Email, document, and collaboration services for 310 users
Endpoint management, premium antivirus, and loads of security features for 10 users
Downloadable Office applications like Word, Excel, PowerPoint, etc., for 10 users
The following Microsoft licenses can be applied for FREE for verified 501(c)(3)s. We recommend applying all the available free licenses, even if you think you won't use them.
Microsoft 365 Business Premium (Nonprofit Staff Pricing) Donation - 10 free
Microsoft 365 Business Basic (Nonprofit Staff Pricing) - 300 free
Microsoft Fabric (Free) (Nonprofit Staff Pricing) - Unlimited for free
Dynamics 365 Customer Insights User License (Nonprofit Staff Pricing) - Unlimited for free
Fundraising and Engagement (Nonprofit Staff Pricing) - Unlimited for free
Dynamics 365 Marketing User License (Nonprofit Staff Pricing) - Unlimited for free
Power Apps per app plan (1 app or website) (Nonprofit Staff Pricing) 10 seat donation - 10 free
Microsoft Teams Rooms Basic (Nonprofit Staff Pricing) - 25 for free
Microsoft Teams Rooms Basic without Audio Conferencing (Nonprofit Staff Pricing) - 25 for free
Additional services can be purchased to supplement what's free. To get started with your free Microsoft services, apply directly to Microsoft here. We do NOT recommend buying the licenses through TechSoup because, as of December 2022, they add a $1/user/month charge to all licenses (yes, even the free ones). For more information on Microsoft Teams and telephony services, see below.
How to Apply for FREE Nonprofit Microsoft 365 ServicesGoogle Workspace offers special licensing for nonprofits that provides a comprehensive suite of productivity tools designed to enhance the operations of nonprofit organizations. To apply for these services, apply here using these instructions. Nonprofits can streamline communication, collaboration, and project management by leveraging features like Google Chat, Drive, Docs, Meet, and Sites.
Gmail & Google Calendar provide reliable email and calendaring services and seamlessly integrate with Google Meet to facilitate video conferencing and virtual meetings.
Google Chat provides a centralized platform for real-time messaging and team discussions.
Google Drive offers robust cloud storage and file-sharing capabilities. It provides a space for Google Docs, Sheets, and Slides, which empower users to create, edit, and share professional-quality documents, spreadsheets, and presentations. Each nonprofit organization is granted 100TB in total.
Google Sites provides a user-friendly platform for creating custom websites.
The free version of LanguageTool is an excellent resource for nonprofits, offering grammar, spelling, and style checks for all users, not just nonprofit organizations. Its features, like multilingual support, plagiarism detection, and writing enhancement suggestions, help users write more clearly and professionally. Nonprofits can use LanguageTool to refine their communication, whether for emails, reports, or social media content, improving outreach and engagement. While Grammarly once offered free services to nonprofits during COVID-19, it ended the free access, making LanguageTool a valuable and entirely free alternative for nonprofits looking to maintain high-quality writing without the cost.
Nonprofits can optimize appointment and scheduling tasks using the free tools below, which offer a user-friendly interface for creating scheduling pages. This solution integrates with your existing calendar to avoid conflicts. You can make a customized public page where anyone can book time with you.
Calendly offers a 25% discount on paid plans for nonprofits and educational institutions.
Stirling PDF is a free, open-source web application that allows you to edit and manipulate PDFs easily. It's a web-based solution, meaning no software installations are required. Most importantly, your data is never stored on the servers, ensuring HIPAA compliance and peace of mind. Other software like Adobe Acrobat can be expensive – Stirling PDF offers all the essential features you need, including:
Conversion: Convert PDFs to various image formats (JPEG, PNG) or vice versa.
Merging & Splitting: Combine multiple PDFs or extract specific pages.
Password Management: Remove or add passwords to PDF files.
Reorganizing: Rearrange pages within a PDF for better flow.
Rotation & Deletion: Rotate pages for proper orientation or remove unwanted sections.
Signature, Image, & Text Insertion: Add images or text directly into your PDFs.
Stirling PDF offers self-hosting options for independent use. Find out more on the Stirling PDF GitHub page: https://github.com/Stirling-Tools
